UmuntuPayroll
Cloud HR & Payroll for modern African businesses
Everything payroll day needs
One system for HR, payroll, finance, line managers and employees — with the controls an auditor will ask about.
Payroll built for Zambia
PAYE bands, NAPSA, NHIMA and SDL are read from versioned, effective-dated statutory rules — never hardcoded — with gross-to-net and net-to-gross calculators.
Approvals and financial controls
Draft → inputs → validate → review → approve → finalise and lock. Re-opening a locked run needs privileged approval and is recorded.
Complete employee records
Statutory numbers, salary history with effective dates, allowances, deductions, loans, documents with expiry reminders and a full employment timeline.
Leave with real policy rules
Configurable entitlement, accrual, carry-forward and waiting periods, team calendars, conflict checks and unpaid leave that feeds payroll.
Overtime and variable pay
Configurable overtime types and multipliers, duplicate claim prevention, bonuses and commissions with budget versus actual reporting.
Statutory and bank outputs
PAYE, NAPSA, NHIMA and SDL schedules, bank payment files and GL journals as configurable mappings you control.
Reporting that finance trusts
Payroll register, variance versus prior period, employer cost, department, branch and cost centre views, leave liability and YTD statements.
Employee pay assistant
Employees ask about their payslips, deductions and leave and get answers grounded strictly in their own records and your published policies.
Audit trail on everything
Every payroll, salary, leave, overtime, approval and settings change records who did it, when, and the before and after values.
A look inside
The same screens your team uses every month. Figures shown come from the built-in demo company.
Bwalya Musonda
KGL007 · Operations
Answers are grounded in the employee's own records and your published policies.
Pricing
Billed to your company each month. Every plan includes a staff allowance, then a small fee per extra employee — or pay once with an annual maintenance contract instead. Every plan starts with a 30-day free trial — no card needed.
Starter
ZMW 650/month
15 staff included, then ZMW 30/employee
Small employers moving off spreadsheets.
- ZRA PAYE, NAPSA, NHIMA payroll engine
- Digital PDF payslips
- Employee self-service portal
- Leave tracking & balances
- Bank CSV export
- Email support
Business
ZMW 1,450/month
30 staff included, then ZMW 25/employee
Growing companies needing approvals and contracts.
- Everything in Starter
- Dual-director payroll approvals
- Bank mandate letters
- Finger-signed e-contracts & variations
- Final dues / exit payouts
- Overtime engine & event email alerts
Premium
ZMW 3,200/month
100 staff included, then ZMW 20/employee
Full HR, policy, recruitment & compliance platform.
- Everything in Business
- 40-policy HR library with e-acknowledgement
- Recruitment portal & anti-cheat assessments
- Gratuity ledger & staged arrears
- Vision 2030 career pathways
- Muntu-AI HR copilot
- Bespoke branding, bank mandates & policy customisation
Outright purchase
Perpetual licence + annual maintenance
Prefer a once-off investment? Pay once, then a low yearly maintenance fee covering statutory updates, hosting, security and support.
Starter · up to 15 staff
ZMW 22,000
once-off, includes Year 1 maintenance
Then ZMW 4,400 / year
Business · up to 30 staff
ZMW 48,000
once-off, includes Year 1 maintenance
Then ZMW 9,600 / year
Premium · up to 100 staff
ZMW 95,000
once-off, includes Year 1 maintenance
Then ZMW 18,000 / year
Above 100 staff: +ZMW 15,000 licence and +ZMW 2,800/year per 50-staff block. Payment: 60% on signing, 40% at go-live. Includes data migration, branding, a parallel payroll run and training.
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