UDS Payroll
Cloud HR & Payroll
Everything payroll day needs
One system for HR, payroll, finance, line managers and employees — with the controls an auditor will ask about.
Payroll built for Zambia
PAYE bands, NAPSA, NHIMA and SDL are read from versioned, effective-dated statutory rules — never hardcoded — with gross-to-net and net-to-gross calculators.
Approvals and financial controls
Draft → inputs → validate → review → approve → finalise and lock. Re-opening a locked run needs privileged approval and is recorded.
Complete employee records
Statutory numbers, salary history with effective dates, allowances, deductions, loans, documents with expiry reminders and a full employment timeline.
Leave with real policy rules
Configurable entitlement, accrual, carry-forward and waiting periods, team calendars, conflict checks and unpaid leave that feeds payroll.
Overtime and variable pay
Configurable overtime types and multipliers, duplicate claim prevention, bonuses and commissions with budget versus actual reporting.
Statutory and bank outputs
PAYE, NAPSA, NHIMA and SDL schedules, bank payment files and GL journals as configurable mappings you control.
Reporting that finance trusts
Payroll register, variance versus prior period, employer cost, department, branch and cost centre views, leave liability and YTD statements.
Employee pay assistant
Employees ask about their payslips, deductions and leave and get answers grounded strictly in their own records and your published policies.
Audit trail on everything
Every payroll, salary, leave, overtime, approval and settings change records who did it, when, and the before and after values.
A look inside
The same screens your team uses every month. Figures shown come from the built-in demo company.
Bwalya Musonda
KGL007 · Operations
Answers are grounded in the employee's own records and your published policies.
Pricing
Priced per employee per month, billed to your company. Final pricing is being confirmed — the tiers below are placeholders while we finalise the commercial rate card.
Starter
Pricing on request
Up to 25 employees
Small employers getting off spreadsheets.
- Monthly payroll and payslips
- Leave and overtime approvals
- Statutory schedules
- Email support
Business
Pricing on request
26 – 250 employees
Growing companies with multiple branches.
- Everything in Starter
- Multi-branch and cost centre reporting
- Multi-step approval workflows
- Bank files and GL journal exports
- Employee pay assistant
Enterprise
Let's talk
250+ employees, multi-company
Groups and regulated employers.
- Everything in Business
- Consolidated group reporting
- Custom bank and statutory mappings
- Onboarding and data migration
- Priority support